Due to the growing amount of fundraising activity at the University, we have found it necessary to put in place a simple policy that will help to facilitate the process and ensure that all appropriate parties at the University are informed about current and future fundraising activity. All donations, including gift-in-kind (equipment, etc.) must be processed by the Office of Institutional Advancement. Requests for external proposals from private sources need to be submitted and approved in writing prior to requesting funding from external sources. By going through the approval process, a tracking system is implemented which ensures that the University is aware of which individuals or organizations have been approached for funding; what type and amount of funding is being applied for, and the amount that is received. This will also help to prevent over-solicitation of certain funders, and ensure that acknowledgement and important tax documents are sent to the donating individual or organization. Ultimately, this process exists to maximize chances for funding. The guide below outlines the required University procedure for external funding requests.
1 Please refer to
"FORMS" under the "FACULTY RESOURCES" link
on the Corporate and Foundation web site to access the “External Funding Form” and pre-approval forms that must be completed prior to approaching corporations and foundations for funding.
These forms are also found on ACELINK under Corporate
and Foundation Relations.
2
Click on the pre-approval form that matches your funding amount category. One form is for requests of $5,000 and above and one for under $5,000.
3
Complete the “Corporate and Foundation External Funding Request Form.”
4 Secure appropriate signatures for approval in the order in which they appear on the cover
sheet form.
• Return to Ann
R. Martin, corporate and foundation relations officer, Igleheart Building. Phone: x2270; E-mail: am307@evansville.edu.
• The CFRO will schedule a one-on-one meeting with the individual requesting funding to discuss recommendations and next steps.
**All requests of $5,000 or more will be submitted to Cabinet for University approval.**
Please note that many corporate foundation donors operate on an annual grants cycle with specific deadlines for accepting proposals. Deadlines typically range from four per year to a single annual deadline. The interval between the receipt of the proposal and the notification of awards/denials may be anywhere from three to nine months, occasionally more. For this reason, preparation for a grant proposal should begin well in advance of the need for funds – preferably a year ahead.
If you are interested in applying for a state or federal grant for individual or institutional funding, please contact Jennifer Graban, associate vice president/grants director at x2509 or by e-mail at
jg54@evansville.edu
. If you are unsure what category you fall into or if you have questions regarding the process or request forms specifically, please contact Ann
R. Martin. |
